Help:Privacy policy

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Data collected about Ecoballot clients

Ecoballot collects only a small amount of personally identifiable information (PII) from its clients. For each client (school or organization,) only one individual needs to provide PII. This information is limited to basic contact details. Ecoballot may, where necessary, use this information for billing purposes, and may share this information with billing partners (such as Amazon Payments) in order to process payments. The data we require from clients is first and last name, email address, name of school or organization, mailing address, and timezone. We also collect optional additional information: telephone numbers, website address, and title.

Ecoballot does not share this PII with advertisers. We keep your contact information safe and private.

Disclosure of client data

While Ecoballot endeavors to provide the highest level of protection for your information, we may disclose personally identifiable information to third parties in limited circumstances, including:

  • with your consent; or
  • when we have a good faith belief it is required by law, such as pursuant to a subpoena or other judicial or administrative order.

If we are required by law to disclose the information that you have submitted, we will attempt to provide you with notice (unless we are prohibited) that a request for your information has been made in order to give you an opportunity to object to the disclosure. We will attempt to provide this notice by email, if you have given us an email address, or by postal mail if you have entered a postal address. If you do not challenge the disclosure request, we may be legally required to turn over your information.

In addition, we will independently object to requests for access to information about users of our site that we believe to be improper.

If Ecoballot becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, we will ensure the confidentiality of any personal information involved in such transactions and provide notice before personal information is transferred and becomes subject to a different privacy policy.

Data collected about sub-administrators of Ecoballot clients

Ecoballot clients may create sub-administrators. This allows them to delegate tasks such as creating or running elections. During the creation of these accounts, a small amount of PII may be uploaded by the client. This is typically limited to the sub-administrator's first and last name, email address, and username. This information is used by the Ecoballot client to manage and contact their sub-administrators. Ecoballot does not use this information to contact sub-administrators directly or provide this information to third parties, including advertisers.

Data collected about voters and candidates

Ecoballot clients and their sub-administrators may upload lists of data or create accounts individually for voters and candidates. The PII stored for voters is limited to first name, last name, username and password. The first and last name are optional, and may be omitted by clients with privacy concerns.

Ecoballot clients will frequently upload detailed PII on behalf of candidates. The ballots may include detailed biographies, photographs, names, contact information, and other personal information. Typically, the security of such elections is such that this information is only available to voters, and not shared with the public or any third parties. Ecoballot and its employees will not disclose ballot information or share it with any other third party.

Data collected about children

Since Ecoballot is designed for use in schools, voters will often be children. Ecoballot clients may create voter or sub-administrator accounts for use by anyone, regardless of age. The small amount of personally-identifiable information (name, username, and password) collected for voters and the more detailed information collected for candidates is not collected by Ecoballot. Rather, it is provided by the client school or its sub-administrators. Ecoballot clients (schools and organizations) collect, own and control the information they upload to the Ecoballot database, and can easily delete (or "purge") this information at any time. If their organizational rules require them to store voter information, they may also store the data in their Ecoballot account as long as their accounts remain active and their annual subscription is paid. Ecoballot makes every effort to maintain the data in the same state in which is was provided. Maintenance of this data is part of the service provided by Ecoballot to its subscribers.

If an Ecoballot client wishes to conduct a school election using a ballot that displays personally identifiable information about a candidate who is a child, Ecoballot recommends getting parental permission before you collect the information. You should attempt to understand your local rules and regulations regarding the collection and display of information about a child.

Informing parents of candidates in school elections

To fully inform parents, we recommend that you print the ballot or create an electronic copy in format such as PDF, so that you can provide the parents of the child candidate with all the information that will be displayed on the ballot. You should inform the child's parents about the scope of the election, the number of voters who will see the ballot, and the method in which the winners will be announced. You may wish to get the parents and the candidate to sign the copy of the ballot itself. This will also ensure that there are no embarrassing typographical errors which might cause problems during the election.

Google Analytics and your privacy

Ecoballot uses Google Analytics to help improve the main information site and help file. Visitors to who have javascript enabled are tracked using Google Analytics. Ecoballot employees can view a variety of reports about how visitors interact with our website so they can improve it. Google Analytics collects information anonymously. It reports website trends without identifying individual visitors.

Google Analytics collects the following types of information from users:

  • Type of user agent (web browser) used, software manufacturer and version number.
  • Type of operating system
  • Screen colors (color processing ability of the users screen)
  • Javascript support
  • Flash version
  • Screen resolution
  • Network location and IP address, including country, city, state, region, county, or any other geographic data.
  • Hostname
  • Bandwidth (internet connection speed)
  • Time of visit
  • Pages visited
  • Time spent on each page of the website
  • Referring site statistics
  • The website (URL) the user came through in order to arrive at this website (example: clicking on a hyperlink from that took the user to this website)
  • Search engine query used (example: typing in the phrase "Online voting for schools" into a search engine like Google, and clicking on a link from that search engine)

This data is primarily used to optimize our website for our visitors.

This data DOES NOT include any personally-identifiable information (PII) such as:

  • Names
  • Phone Numbers
  • Email Addresses
  • Mailing Addresses
  • Social Security Numbers
  • Bank Account Numbers
  • Credit Card Information

Opting out of Google Analytics

Website visitors to Ecoballot can opt out of having any data collected by using the Google Analytics Opt-out Browser Add-on.

Use of cookies

All of the functions of Ecoballot are designed to work properly even if a visitor or client has cookies disabled. Ecoballot uses cookies minimally:

  • to track the length of time that a PHP session is in use, in order to keep our clients signed in while they are working on ballot design
  • to track edits made to our Helpfile Wiki. Only registered editors of the Ecoballot Helpfile Wiki will have their information tracked via a cookie. This information is limited to the UserName. Typically, only Ecoballot employees will be registered editors of the Helpfile Wiki.

Google Analytics on election ballots

Ecoballot does not use Google Analytics or any form of tracking on the ballots used for elections. However, we allow our clients and their sub-administrators the ability to edit the footers of these ballots. They may choose to use their own analytics systems to track voting results. Typically, this tracks technical information but not personally-identifiable information.

Further reading

For more details, you may wish to consult:

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